Are you looking for an administrative opportunity in the agricultural, food production or inventory management sector? VKB Milling, part of the VKB Group’s Farm Foods division, is inviting suitable candidates to apply for the Receiving Administrator position in Frankfort, Free State. This opportunity is ideal for a detail-oriented individual who understands the importance of accurate stock records, inventory control, documentation and administrative processes.
The Receiving Administrator plays an important role in ensuring that goods delivered to the site are received, recorded and controlled correctly. The position supports the movement of stock through the business by maintaining reliable inventory information, processing stock transactions, assisting with reconciliations and investigating discrepancies.
Candidates with a Grade 12 certificate, computer literacy and experience in stock control, receiving, inventory administration or similar work are encouraged to review the requirements carefully. Experience with computerised inventory systems, Microsoft Office and enterprise resource planning (ERP) systems will be beneficial.
The vacancy was posted on 22 October 2026, and the closing date is 30 October 2026. Interested applicants should prepare their documents and submit their applications through the official VKB Group Career Portal before the deadline.
VKB Receiving Administrator Vacancy Details
- Company: VKB Group
- Division: Farm Foods – VKB Milling
- Job Title: Receiving Administrator
- Location: Frankfort, Free State, South Africa
- Department: Other
- Post Date: 22 October 2026
- Closing Date: 30 October 2026
- Minimum Qualification: Grade 12 / National Senior Certificate
- Experience: Stock control, receiving, inventory or similar administrative experience is advantageous
- Key Systems: NAV or a similar ERP system
- Application Method: Online through the VKB Group Career Portal
The supplied vacancy details do not specify a salary or employment type. Applicants should consult the official vacancy listing for any additional information about the position.
About VKB Group and Farm Foods
The VKB Group is an agricultural business that supports farmers and contributes to the production and distribution of food products. Its operations extend across several parts of the agricultural supply chain, including processing, logistics, storage, handling and the distribution of products to local and international markets.
The group operates under regional brands such as VKB, GWK and NTK, with activities that connect agricultural production to the food products purchased by consumers.
Farm Foods, a division of VKB Agri Processors (Pty) Ltd, manufactures staple food products, including maize meal, flour, pasta, noodles and related products. Its production facilities serve customers across South Africa and support the supply of locally produced food to households, retailers, bakeries and industrial customers.
The Frankfort facility is part of this wider production network. Receiving and inventory administration are important to the operation because materials and supplies must be accurately recorded to support production planning, stock availability and operational reporting.
The Receiving Administrator helps connect physical stock movements with the information recorded in the company’s systems. Accurate administrative work supports better stock visibility and helps management identify and resolve discrepancies.
Purpose of the Receiving Administrator Role
The primary purpose of the Receiving Administrator position is to ensure that incoming goods and stock-related transactions are processed accurately and efficiently.
In a milling and food production environment, inventory may include raw materials, packaging supplies, consumables, spare parts and other operational items. Each delivery must be checked against the relevant documentation and recorded according to established procedures.
Errors in receiving records can lead to stock discrepancies, delays in production or difficulties during stock-taking. The Receiving Administrator helps reduce these risks by maintaining accurate records and ensuring that supporting documentation is properly managed.
The role also involves monitoring inventory movements, assisting with reconciliations, investigating exceptions and preparing reports. Candidates should therefore be comfortable working with numbers, computer systems, documents and detailed information.
Minimum Requirements for the VKB Receiving Administrator Job
Applicants should review the following requirements before applying.
1. Grade 12 Certificate
A Grade 12 certificate or National Senior Certificate is the stated minimum educational requirement.
Candidates should ensure that their CV includes accurate educational information and that they can provide a copy of their certificate if requested.
2. Relevant Work Experience
Previous experience in stock control, receiving, inventory management or a similar administrative position will be advantageous.
Experience in these areas can help applicants understand how stock is received, documented, recorded and reconciled. Candidates should describe their previous responsibilities clearly, especially if they have handled deliveries, stock records, inventory counts or administrative reports.
3. Computerised Inventory or ERP Systems
Experience working with computerised inventory systems or enterprise resource planning systems is important.
The advertisement specifically mentions NAV or a similar ERP system. Applicants with experience capturing transactions, updating inventory records and retrieving stock information from such systems should highlight this experience in their CV.
4. Stock Reconciliation Knowledge
Practical experience with stock reconciliations and inventory administration is also relevant.
Stock reconciliation involves comparing physical stock or recorded transactions against system information and supporting documentation. When differences occur, the employee must help investigate the cause and report the findings through the appropriate process.
5. Computer Literacy
Candidates should have good computer skills, including proficiency in Microsoft Office.
Excel may be useful for organising inventory information, preparing reports and checking stock data. Word and other office applications may also be required for documentation and communication.
6. Attention to Detail and Organisation
The ideal candidate should be organised, accurate and capable of managing multiple administrative tasks.
Receiving records, delivery documents, item codes and inventory transactions must be handled carefully. A small error can affect the accuracy of stock information, making attention to detail an important requirement.
Key Duties and Responsibilities
The successful candidate will perform several administrative and inventory-related duties at VKB Milling in Frankfort.
1. Receiving and Processing Deliveries
The Receiving Administrator will receive and process non-weighbridge stock delivered to the site.
This involves following the applicable receiving procedures, checking relevant delivery information and ensuring that stock transactions are properly documented. Physical stock received should correspond with the available delivery documentation, and any discrepancies should be reported for investigation.
2. Preparing Production Information
The position includes preparing production information for approval.
Accurate information helps support production planning and operational control. The administrator must ensure that records are organised, complete and submitted through the appropriate approval process.
3. Capturing Spares and Consumables
The successful candidate will capture daily bookings of spare parts and consumables.
These items support the operation and maintenance of equipment and production facilities. Correct capturing helps maintain reliable stock records and supports future planning.
4. Performing Stock Reconciliations
The role includes production-related stock reconciliations.
This requires comparing available stock information with relevant records, identifying differences and assisting with investigations. The administrator must follow up on discrepancies and ensure that unresolved issues are communicated to the appropriate people.
5. Reviewing Supporting Records
Where required, the employee will review camera footage against gate register records.
This responsibility supports the verification of stock movements and helps investigate discrepancies. Any findings should be handled professionally and according to the company’s procedures.
6. Processing Wheat Receipts on NAV
The Receiving Administrator will transfer wheat receipts on NAV.
Candidates with experience using NAV or similar inventory systems may find this responsibility more familiar. Accurate system entries are important for ensuring that physical receipts and electronic records remain aligned.
7. Creating and Maintaining Item Codes
The role involves creating and maintaining item codes.
Item codes help identify products, materials and supplies within an inventory system. These records must be managed accurately to support consistent stock identification and reporting.
8. Monitoring Gate-to-NAV Documentation
The successful candidate will update and monitor Gate-to-NAV control documentation.
This includes following up on control form exceptions and helping resolve issues that could affect the accuracy of stock records. Good recordkeeping and communication are essential for completing this work.
9. Supporting Packaging Stock Counts
The administrator will assist with packaging stock counts and inventory verification activities.
This may involve comparing physical quantities with system information and reporting differences. Accurate packaging records are important for maintaining visibility over materials used in the production process.
10. Participating in Stock-Taking Activities
The position includes supporting routine stock counts, ad hoc stock counts and month-end stock-taking activities.
These activities help the business assess inventory accuracy and identify discrepancies. Candidates should be prepared to follow stock-count procedures carefully and ensure that information is recorded correctly.
11. Compiling SAGIS-Related Reports
The Receiving Administrator will compile and submit SAGIS-related reports as part of the listed responsibilities.
This requires careful handling of the relevant information and adherence to reporting procedures and deadlines.
12. Investigating Inventory Variances
The employee will investigate inventory variances and support improvements to inventory control.
This involves identifying differences between physical stock, system records and supporting documentation. Effective follow-up helps the business understand discrepancies and improve the accuracy of its inventory processes.
Essential Skills and Competencies
Candidates should demonstrate the skills needed to manage inventory information and administrative responsibilities effectively.
Important competencies include:
- Attention to detail: Maintaining accurate records and identifying inconsistencies.
- Planning and organising: Managing daily tasks and meeting reporting deadlines.
- Analytical thinking: Reviewing information and investigating stock discrepancies.
- Communication skills: Sharing accurate information with colleagues and supervisors.
- Accountability: Taking responsibility for assigned duties and following through on outstanding tasks.
- Problem-solving: Helping identify the causes of inventory differences.
- Time management: Completing work efficiently and prioritising important activities.
- Teamwork: Working collaboratively with colleagues in production, receiving and administration.
- Recordkeeping: Maintaining clear, accurate and accessible documentation.
- Independent working: Completing assigned responsibilities while knowing when to request guidance.
- Numerical accuracy: Checking quantities, figures and transaction details carefully.
- Report compilation: Preparing accurate inventory and operational reports.
- Document control: Verifying and maintaining delivery records and related documentation.
Applicants should highlight these skills on their CV where they are supported by genuine experience or training.
Documents to Prepare Before Applying
Preparing your documents in advance can help you complete the application process more efficiently.
The VKB Group provides specific instructions for applicants using its Career Portal.
Prepare the following where applicable:
- An updated, professional CV in PDF or Word format.
- A copy of your Grade 12 certificate.
- Copies of relevant qualifications or training certificates.
- Supporting documents relating to previous stock control, receiving or administrative experience, if requested.
- A copy of your identity document, if requested.
- A driver’s licence or other supporting documentation only if applicable or requested by the employer.
According to the advertisement, the CV must be clear and professional and must not contain handwritten notes or markings. Supporting documents such as an ID, driver’s licence or certificates should be uploaded in their designated sections rather than combined with the CV.
The advertisement also states that the applicant’s profile photo must meet the minimum size requirement of 300 × 300 pixels.
Applicants should use Google Chrome to access the Career Portal, as instructed in the vacancy information.
How to Apply for the VKB Receiving Administrator Vacancy
Candidates should apply through the official VKB Group Career Portal.
Follow these steps:
- Open the official VKB Group careers website.
- Find the Receiving Administrator vacancy for VKB Milling in Frankfort.
- Read the full job description and confirm that you meet the minimum requirements.
- Sign in or create a profile on the Career Portal if required.
- Complete the application form with accurate personal, educational and employment information.
- Upload your CV in PDF or Word format.
- Upload supporting documents in the designated sections.
- Complete the screening questionnaire honestly and accurately.
- Review the information provided before submitting your application.
- Submit your application and retain any confirmation supplied by the portal.
Applicants should not misrepresent their qualifications, experience or competencies. The employer states that inaccurate information may result in an application being withdrawn or employment being terminated if discrepancies are identified during verification.
Application Closing Date
The closing date for the VKB Milling Receiving Administrator vacancy is 30 October 2026.
The vacancy was posted on 22 October 2026. Interested candidates should submit their applications before the closing date and check the official Career Portal for any updates.
VKB Group reserves the right to close or withdraw a vacancy at its discretion, so applicants should avoid waiting until the final day to begin the process.
Employment Equity and Personal Information
VKB Group states that it is committed to employment equity, transformation and the inclusion of people with disabilities. Recruitment decisions are aligned with the group’s Employment Equity Plan and Transformation Strategy.
Personal information submitted through the Career Portal is intended for recruitment purposes and, where applicable, employment-related matters.
Candidates should provide accurate information and ensure that their applications reflect their actual qualifications, skills and experience.
Frequently Asked Questions
1. Where is the Receiving Administrator position based?
The position is located at VKB Milling in Frankfort, Free State, South Africa.
2. What qualification is required?
Applicants must have Grade 12 or a National Senior Certificate.
3. Is previous experience required?
Experience in stock control, receiving, inventory or similar administration is advantageous. Practical experience with stock reconciliations and inventory administration is also highlighted in the vacancy.
4. Is computer knowledge important?
Yes. Computer literacy, Microsoft Office proficiency and experience with NAV or a similar ERP system are listed among the relevant skills.
5. What is the closing date?
The application closing date is 30 October 2026.
6. What salary does the position offer?
The supplied advertisement does not state a salary amount. Candidates should consult the official vacancy listing for further details.
7. How should applicants upload their CVs?
The employer requests a clear, professional CV in PDF or Word format, without handwritten notes or markings. Supporting documents should be uploaded separately in the designated sections.
