Payroll Support Administrator – Human Capital, Head Office Reitz

The VKB Group is offering an opportunity for a Payroll Support Administrator to join its Human Capital team at the Group Head Office in Reitz. This position is suited to an organised and detail-oriented individual with experience in payroll administration, human resources administration, employee queries and payroll systems.

The role provides administrative support to Payroll Specialists while serving as an important point of contact for employees who require assistance with payroll-related queries and documentation. Because payroll information is sensitive and often subject to strict deadlines, the position requires accuracy, confidentiality, strong administration skills and the ability to work effectively in a busy environment.

The closing date for this opportunity is 30 September 2026.

Payroll Support Administrator Job Opportunity 2026

The VKB Group is an agricultural organisation with operations that extend across different parts of the food supply chain. The Group is represented by brands including VKB, GWK and NTK, with agriculture remaining at the centre of its operations.

The Payroll Support Administrator will work within the Human Capital function at the Group Head Office in Reitz. The successful candidate will assist with payroll administration, employee services, statutory documentation, Employee Self-Service administration and various payroll support activities.

This is an administrative role that requires someone who can work accurately with employee information while providing professional assistance to employees and supporting the wider payroll team.

Position Overview

Position: Payroll Support Administrator
Department: Human Capital
Location: Reitz, Free State
Workplace: VKB Group Head Office
Closing Date: 30 September 2026

The position requires the successful candidate to be based in Reitz or be willing to relocate to the area.

Applicants should carefully review the minimum requirements before submitting their applications. Meeting the minimum requirements does not automatically guarantee an interview or appointment, as recruitment and selection processes apply.

Key Responsibilities

The Payroll Support Administrator will perform a range of administrative and employee-support functions.

Payroll Support and Employee Service

The successful candidate will assist employees with payroll-related queries and support requests. Responsibilities include:

Acting as a first point of contact for payroll-related employee queries.
Assisting employees with payroll support requests and payroll tickets.
Providing employment-related documentation and service confirmations.
Reprinting and distributing payslips, IRP5 certificates and related payroll records.
Assisting with payroll-related reporting.
Providing general administrative support to Payroll Specialists.

The role therefore requires good communication and customer-service skills, as the employee will regularly assist colleagues with payroll-related questions and documentation.

Statutory Administration and Compliance

Another important part of the position involves supporting statutory payroll administration.

Responsibilities may include:

Assisting Payroll Specialists with UIF administration.
Preparing and processing UIF documentation for maternity, illness, unemployment and other claims.
Submitting monthly UIF declarations.
Maintaining supporting UIF records.
Assisting with ITA88 and other SARS-related payroll documentation.
Supporting payroll compliance activities and audits.
Assisting with Department of Labour enquiries.
Maintaining accurate payroll filing systems and records.

These activities require attention to detail because payroll documentation must be handled accurately and confidentially.

Employee Self-Service Administration

The position will also provide administrative support for Employee Self-Service (ESS) systems.

Duties include:

Creating ESS user profiles.
Maintaining employee ESS profiles.
Terminating ESS user profiles where required.
Resetting ESS passwords.
Assisting employees with ESS access and usage.
Supporting ESS setup on mobile devices.
Assisting with leave-related administration.
Supporting ESS leave approval processes.

Applicants should therefore be comfortable assisting other employees with administrative systems and resolving basic user-related queries.

Payroll Administration

The Payroll Support Administrator will also assist with routine payroll administration.

Key activities include:

Performing weekly Bank AVS validations.
Checking that employee banking details correspond with active employees.
Supporting basic payroll processing activities.
Assisting Payroll Specialists with routine payroll administration.
Supporting system maintenance on Sage 300 People.

Experience with payroll systems is therefore an important part of the requirements for this position.

Minimum Requirements

Applicants interested in the Payroll Support Administrator position should meet the following requirements:

Grade 12 or Matric.
Additional payroll-related short courses, certificates or training will be advantageous.
At least 2 years of experience in Payroll Administration, Human Resources Administration or a similar support function.
At least 2 years of experience working on Sage 300 People.
Practical experience handling payroll documentation and employee queries.
Intermediate Microsoft Excel skills.
Afrikaans and English communication skills will be advantageous.
Must be based in Reitz or willing to relocate to Reitz.

Candidates should ensure that their CV clearly demonstrates relevant payroll or human resources administration experience, particularly experience using Sage 300 People.

APPLY

Skills and Attributes

The position requires a combination of technical knowledge, administrative ability and interpersonal skills.

The ideal candidate should demonstrate:

Strong administration skills.
Good document management abilities.
Understanding of payroll processes.
Experience working with payroll systems.
Good knowledge of Excel and payroll reporting.
Ability to handle confidential employee information.
Exceptional attention to detail.
Strong accuracy when completing administrative tasks.
Professionalism and integrity.
Good customer-service skills.
Ability to assist employees with queries.
Ability to work under pressure.
Ability to meet strict deadlines.
Strong organisational skills.
Good prioritisation abilities.
Strong concentration.
Ability to manage repetitive administrative tasks accurately.
Good problem-solving skills.
A proactive approach to resolving queries.
Dependability and resilience.
Ability to work effectively as part of a team.
Commitment to continuous learning and improvement.

Working in a Payroll Environment

Payroll administration involves working with employee information that should be handled responsibly and confidentially. The Payroll Support Administrator must therefore be able to maintain accuracy while dealing with potentially high volumes of administrative work.

The role can involve recurring deadlines, employee queries, document processing, system administration and reporting. Applicants should be comfortable working in a structured environment where accuracy is important.

Good organisational skills can help the successful candidate manage different requests while ensuring that required documentation and administrative processes are completed correctly.

Why This Opportunity May Interest Job Seekers

This position provides an opportunity to work within the Human Capital function of an established agricultural organisation. The successful candidate will gain exposure to different areas of payroll administration, including employee support, statutory documentation, payroll systems, reporting and compliance-related activities.

The position also involves working alongside Payroll Specialists, providing an opportunity to contribute to a professional payroll environment while developing practical administrative experience.

The employer states that employees can gain exposure to payroll operations, statutory compliance and employee services through this role.

How to Prepare Your Application

Applicants should prepare their CV carefully before accessing the VKB career portal.

The employer provides specific instructions for applications. Applicants should:

Use Google Chrome when accessing the career portal.
Prepare a clear copy of their CV.
Submit the CV in either PDF or Word format.
Ensure that the CV does not contain handwriting.
Upload the CV only in the designated Upload CV section.
Do not combine the CV with other documents such as an ID or driver’s licence when uploading the CV.
Use the supporting-document sections provided on the application form for additional documents.
If uploading a profile picture, ensure that it meets the stated minimum size of 300 x 300 pixels.

Applicants should carefully follow the application portal instructions rather than combining documents into a single file when the portal provides separate upload sections.

Documents to Prepare

Job seekers should have their relevant documents available before beginning the application. The application instructions specifically state that the CV should be uploaded separately from supporting documents.

Depending on what is requested by the application form, candidates should be prepared to provide relevant supporting documentation through the appropriate sections of the portal.

Your CV should clearly show your:

Personal and contact details.
Grade 12 qualification.
Payroll or HR administration experience.
Sage 300 People experience.
Microsoft Excel skills.
Relevant payroll training or certificates.
Employment history.
Relevant administrative skills.

Make sure all information supplied during the application is accurate and truthful.

Important Information

The employer states that jobs may be expired at its discretion. Applicants should therefore avoid waiting until the final day to submit their applications.

The VKB Group also states that personal information collected through its job opportunities section will be used for recruitment purposes and, where an application is successful, for purposes connected with employment.

The company indicates that it is an equal opportunity employer and that its Employment Equity Plan and targets will be considered as part of the recruitment process. It also states that it supports the recruitment of People with Disabilities.

Closing Date

The closing date for the Payroll Support Administrator – Human Capital, Head Office Reitz position is:

30 September 2026

Applicants should make sure that their applications are submitted through the relevant VKB career portal before the closing date and should follow all application instructions provided by the employer.