The agricultural sector plays a critical role in South Africa’s food production and economic stability. Organisations operating in this field require skilled and dedicated employees to support daily operations, ensure efficiency, and maintain high service standards. The VKB Group, which includes GWK Retail, is one of the leading agribusinesses contributing to sustainable food systems and rural development. As part of its continued growth, GWK Retail in Douglas is offering an opportunity for a Junior Admin Assistant to join its administrative team.
Introduction to the VKB Group and GWK Retail
The VKB Group is a well-known agricultural company with deep roots in farming communities across South Africa. Originally established to supply farmers with essential products and services, the group has expanded over the years to include a wide range of operations. Today, its work spans the full agricultural value chain, including:
- Input supply for farms
- Food production and processing
- Logistics and supply chain management
- Distribution to national and international markets
Through its recognised brands—VKB, GWK, and NTK—the group provides both employment and developmental opportunities. With agriculture at its core, the organisation continues to evolve and innovate, contributing to sustainable food production.
GWK Retail is one of the group’s regional brands and is responsible for providing agricultural products, retail goods, and technical support to customers. The Junior Admin Assistant position at GWK Retail Douglas supports internal operations and ensures that administrative tasks are managed efficiently.
Job Description: Junior Admin Assistant
The Junior Admin Assistant at GWK Retail plays a crucial role in ensuring that all internal administrative duties are completed accurately and within set timelines. The position requires someone who is organised, detail-oriented, and able to support various business functions. The ideal candidate is someone who can contribute to smooth day-to-day operations and assist the team in maintaining high standards of service.
The successful applicant will work closely with store management, suppliers, and internal departments to ensure that information is processed correctly and that documentation flows smoothly through the system.
Minimum Requirements for Applicants
To qualify for the Junior Admin Assistant position at GWK Retail Douglas, candidates must meet the following minimum requirements:
Grade 12 or NQF Level 4
A completed secondary qualification ensures that applicants have the foundational knowledge required for administrative tasks.
Experience in the Agriculture Industry
Although not mandatory, experience in the agriculture industry is an added advantage. Familiarity with agricultural operations, products, or processes can help candidates adapt more quickly.
Numerical Skills
A strong understanding of numbers is essential for handling invoices, stock counts, claims, and other financial data.
Computer Literacy
Applicants must be proficient in MS Word and MS Excel, as these programs are used daily for reporting, data entry, and administrative processing.
Accuracy and Attention to Detail
The role requires precision when handling documentation, financial entries, and internal paperwork.
Clear Criminal Record
This ensures the integrity required for handling sensitive administrative duties.
Candidates who meet these requirements are better positioned to excel in the role and support the organisation effectively.
Duties and Responsibilities
The Junior Admin Assistant will be responsible for a range of administrative tasks, all aimed at supporting business operations. Key responsibilities include:
Maintaining High Administrative Standards
Ensuring that the quality of administrative work meets organisational expectations.
Goods Received Voucher and Invoice Processing
Capturing goods received vouchers, checking delivery accuracy, and completing invoices.
Processing Stock Claims
Managing and processing claims related to damaged, missing, or incorrect stock.
Reducing Risk
Following procedures that minimise financial and operational risks to the company.
Issuing GRVs and Monitoring Deviation Reports
Creating GRVs for stock and monitoring deviations to identify errors or discrepancies.
Client Service
Providing support and assistance to customers and suppliers through accurate and timely communication.
Stock Control
Assisting with stock monitoring, documentation, and administrative aspects of stock management.
Additional Administrative Responsibilities
Handling various other tasks that support store operations and team efficiency.
These duties require strong organisational skills, precision, and the ability to manage multiple tasks at once.
Skills and Attributes Required
To perform effectively in this role, applicants must demonstrate several key skills and personal qualities:
- Problem Definition and Analysis: The ability to identify issues, analyse information, and propose practical solutions.
- Strong Communication Skills: Clear and professional communication with internal and external stakeholders.
- Relationship Building: Maintaining long-term, positive working relationships with colleagues, management, and suppliers.
- Teamwork: Contributing to a collaborative work environment.
- Compliance Awareness: Following internal policies, procedures, and legislation.
- Organising and Planning Skills: Efficiently managing tasks and meeting deadlines.
- Personal Resilience: Working effectively under pressure and remaining focused during busy periods.
These skills ensure that the Junior Admin Assistant can support the smooth functioning of the store and contribute to organisational goals.
Important Information for Applicants
The VKB Group reserves the right to close vacancies at any time, depending on internal requirements. Personal information collected during the recruitment process is used solely for evaluating candidates and for employment-related purposes for successful applicants.
The VKB Group is committed to equal opportunity employment. The organisation follows its Employment Equity Plan and supports the inclusion of people with disabilities during recruitment.
Application Guidelines for the VKB Career Portal
When applying for the Junior Admin Assistant position, candidates should pay close attention to the application instructions:
- Use Google Chrome to access the career portal.
- Ensure your CV is clear and saved in PDF or Word format.
- CVs should not contain handwritten notes.
- Upload your CV only in the designated Upload CV section.
- Supporting documents such as identification or licences should be uploaded separately where required.
- Profile photos must be at least 300 × 300 pixels.
Following these steps prevents application errors and improves the chances of successful submission.
Job Location and Important Dates
- Location: Douglas
- Post Date: 2 December 2025
- Closing Date: 10 December 2025
- Department: Other
