If you have experience in administration, data capturing, and office support, the Administrator Processing Data Admin vacancy at Grain Field Chickens Abattoir in Reitz, Free State may be a valuable career opportunity. This position is suited to organised individuals who enjoy working with data, preparing reports, coordinating with different departments, and supporting daily business operations.

Grain Field Chickens, a subsidiary of VKB Agriculture (Pty) Ltd, operates within South Africa’s integrated poultry industry and provides a professional working environment focused on operational excellence and continuous improvement.

This article provides an overview of the position, minimum requirements, responsibilities, required skills, and useful application tips for interested candidates.

Position Overview

Job Title:
Administrator Processing Data Admin

Company:
Grain Field Chickens (VKB Agriculture)

Industry:
Agriculture / Poultry Processing

Location:
Reitz, Free State, South Africa

Employment Type:
Permanent (Subject to company recruitment process)

Closing Date:
27 July 2026

About Grain Field Chickens

Grain Field Chickens is part of the VKB Group and operates an integrated broiler production business that includes farming, processing, and distribution activities. The company supports efficient food production while maintaining professional operational standards throughout its facilities.

The Reitz abattoir plays an important role in poultry processing, and administrative employees help ensure that production information, reports, and operational records are accurately maintained.

About the Administrator Processing Data Admin Role

The successful candidate will support the operations department by performing administrative duties, capturing production information, updating company systems, preparing reports, and assisting with communication between departments.

Accuracy, organisation, and attention to detail are essential because production information is used to support operational planning and business reporting.

The role involves working with operational teams while ensuring that administrative records remain complete, accurate, and submitted within required deadlines.

Minimum Requirements

Applicants should meet the following requirements before applying:

• Grade 12 (Matric) or an equivalent NQF Level 4 qualification.
• Certificate or Diploma in Office Administration (advantageous).
• Between two and five years of administration or data capturing experience.
• Previous administration experience within an agricultural or abattoir environment will be an advantage.
• Good understanding of invoicing.
• Knowledge of relevant business systems will be beneficial.
• Computer literacy in Microsoft Excel, Microsoft Word, and Microsoft Outlook.
• Willingness to work overtime, including weekends when operationally required.

Meeting the minimum requirements does not automatically guarantee selection, as recruitment decisions are based on company requirements and candidate suitability.

Main Responsibilities

The position includes several important administrative responsibilities that support daily production activities.

General Administration

The successful candidate may be responsible for:

• Completing farm reports accurately.
• Submitting reports before deadlines.
• Filing documents.
• Answering telephone calls.
• Managing emails.
• Preparing business documents.
• Supporting daily office administration.
• Maintaining organised records.

Strong organisational skills are essential to ensure information is available when needed.

Data Capturing

Data administration forms an important part of the role.

Responsibilities include:

• Capturing production information.
• Updating company systems.
• Recording operational data.
• Maintaining accurate records.
• Verifying captured information.
• Supporting data integrity.
• Ensuring information is entered within required timeframes.

Accurate data helps management make informed operational decisions.

Production Planning Support

The Administrator assists with production planning activities by:

• Preparing daily production plans.
• Supporting planning for fresh products.
• Supporting planning for frozen products.
• Updating planning information.
• Coordinating with relevant departments.

Effective planning contributes to efficient production processes.

Communication

The role involves regular communication with internal teams.

This may include:

• Corresponding with customers.
• Communicating with sales teams.
• Supporting dispatch departments.
• Working with processing teams.
• Responding to administrative enquiries.
• Sharing operational information.

Professional communication helps ensure departments work together effectively.

Reporting

Reporting responsibilities may include:

• Collecting operational information.
• Preparing reports.
• Updating databases.
• Compiling operational statistics.
• Analysing available data.
• Preparing tables.
• Producing graphs.
• Supporting management reporting.

Reports assist management in monitoring production performance and operational trends.

Skills Required

Successful candidates should demonstrate several important workplace skills.

These include:

• Logical thinking
• Data capturing
• Data analysis
• Statistical analysis
• Communication skills
• Organisation
• Teamwork
• Independent working ability
• Positive attitude
• Energy and motivation
• Attention to detail
• Time management

Developing these skills can improve both daily performance and future career opportunities.

Computer Skills

Applicants should be comfortable using:

• Microsoft Excel
• Microsoft Word
• Microsoft Outlook

Knowledge of business information systems may also be beneficial, particularly for candidates with previous administration experience.

Working Environment

The Administrator Processing Data Admin works within a production environment where accuracy and deadlines are important.

Employees should be prepared to:

• Work in a fast-paced environment.
• Handle multiple tasks.
• Meet reporting deadlines.
• Communicate with several departments.
• Adapt to changing operational requirements.
• Work overtime when necessary.

Good planning and organisation help employees manage these responsibilities effectively.

Documents to Prepare

Before applying, applicants should prepare:

• Updated Curriculum Vitae (CV).
• Grade 12 certificate.
• Office Administration qualification (if applicable).
• Supporting certificates.
• Any additional documents requested during the application process.

Ensure documents are clear, complete, and accurate before uploading.

Online Application Tips

The company provides several important guidelines for online applications.

Applicants are encouraged to:

• Use Google Chrome when accessing the career portal.
• Upload a clear CV in PDF or Word format.
• Ensure the CV does not contain handwriting.
• Upload supporting documents in the correct sections provided.
• Upload a profile picture that meets the required minimum size if requested.
• Review all information before submitting the application.

Following the application instructions carefully can help prevent unnecessary delays.

Employment Equity

Grain Field Chickens and the VKB Group state that recruitment is conducted in accordance with the company’s Employment Equity Plan and Transformation Strategy. The organisation also encourages applications from people with disabilities where applicable.

Why Consider This Opportunity?

Working as an Administrator Processing Data Admin can help individuals develop valuable professional skills, including:

• Office administration
• Production planning
• Data management
• Reporting
• Business communication
• Computer skills
• Time management
• Problem-solving
• Organisational skills
• Team collaboration

These transferable skills can support long-term career development across administration, agriculture, logistics, manufacturing, and operations.

Tips for a Strong Application

To improve your application:

• Update your CV with your latest work experience.
• Highlight administration and data capturing experience.
• Mention Microsoft Office proficiency.
• Include examples of reporting or planning responsibilities if applicable.
• Check spelling and formatting before submitting.
• Ensure all requested documents are attached.

A complete and professional application helps recruiters assess your suitability more efficiently.

Application Closing Date

Applications are scheduled to close on 27 July 2026.

Interested applicants are encouraged to submit their applications before the closing date, as late submissions may not be considered.